How to Write a Church Newsletter with AI and ChatGPT

If pressed to identify which weekly message is the most important and formative, some church leaders would identify their sermons. I suspect that many more would cite their email newsletter.

Each week, only one of three American adults attends church. For better or worse, the vast majority of us will connect to our faith communities through digital communications rather than Word & Sacrament. Setting aside the obvious theological issues, it is increasingly clear that a ministry's digital communications aren't just any ordinary calendar. Newsletters are how countless parishioners connect with the mission of the church - and with one another. That quick glance at a pastor's letter, that quick scan of a sermon summary, that cursory glance at events for the upcoming week - might be the only moment of faith community some of us experience week in and week out.

AI tools like ChatGPT can help us to be more effective communicators. They can improve our newsletter content in both style and substance, exporting our proclamation to a dispersed faith community.

Use AI to open the newsletter with theological reflection from a recognized leader

The opening section of your newsletter is your opportunity to articulate where God is showing up in your context. It should precede the logistics: specifics on Bible study start times, quilting group meeting dates, VBS registration processes.

Think of that first block of text as a sermon in miniature, a chance to collate readings, liturgies, and seasons with the particulars of your ministry context. And this is where AI can be so useful. ChatGPT and other applications can help you to consolidate, contextualize, and organize your ideas.

To write a theological reflection using AI, write a prompt that instructs the bot to create a succinct summary of your most recent sermon. Explain that it will be used to open your weekly email newsletter. You may even prompt AI to connect that summary with local, national, or global events.

Recently, I preached a sermon on Mark 5:21-43 (the healing of Jairus' daughter). If I were to repurpose my sermon for an email communication, I would prompt AI to do the following:

Repurpose the following sermon on Mark 5:21-43 for use in an email newsletter. The summary should be no longer than 250 words. Connect the sermon to the back to school season, including a reference to families returning to fall routines.

Here's what ChatGPT recommended based on my input:

As families gear up for the back-to-school season and adjust to fall routines, it's a perfect moment to reflect on everyday heroes and the lessons they teach us. In Mark 5:21-43, we encounter Jairus, a synagogue leader whose life is turned upside down when his young daughter falls gravely ill. Despite his privileged position, Jairus faces profound fear and desperation. He approaches Jesus with a plea for help, showing remarkable faith even in the midst of uncertainty. However, his journey is far from straightforward. Jesus’ response is delayed as He attends to other needs, including healing a woman with a hemorrhage. Jairus is left waiting, grappling with his fear and frustration.

This story highlights a powerful lesson for us as we transition into the school year. Like Jairus, many of us face periods of waiting and uncertainty, whether it’s navigating new academic challenges, adjusting to family schedules, or dealing with personal struggles. Jairus’ experience reminds us that faith involves trusting in God’s timing and being patient through the process.

As we dive into the fall season, let’s find inspiration in Jairus’ quiet strength and unwavering hope. His story encourages us to embrace our roles as unsung heroes in our own lives, managing the highs and lows with faith and perseverance. Just as Jairus waited for Jesus to show up, we are invited to wait expectantly for God’s presence and guidance in our daily routines and challenges. May this season be a time of reflection, renewal, and recognizing the extraordinary in the ordinary.

Not a bad start to an email communication for late August!

Use AI to summarize your events

One of the best ways to use AI for your newsletter is to format and organize your calendar.

After your theological summary, it's time to organize the dates, times, and locations of events in your community. AI accelerates the process by organizing unformatted, disorganized inputs into a coherent message.

Use AI to generate images

If you're going to take the time to send a weekly newsletter, you need to take the time to include an image. Newsletters with an image have a five percent higher click through rate than emails without an image. But congregations without a media team or graphic designer may not have a source of consistent images and illustrations.

Thats' where AI can help.

From promotional images built with Canva, to sermon illustrations built with ChatGPT 4, AI accelerates the image generation process to boost the visibility of your communications.

Image generation often requires a paid subscription to an AI application. I've found ChatGPT's paid models create the most engaging images (including posters to promote an upcoming event), though Canva's free image generators are't a bad substitute. Canva helped me create this picture of Martin Luther using an iPhone:

When prompting AI to generate an image for a newsletter, be specific about the theme and the intent of the newsletter. Provide clear guidelines on the desired style, color scheme, and content of the image to ensure it aligns with the overall message you want to convey. The image should complement the written content and enhance the overall impact of the newsletter.

Be prepared to provide feedback and iterate on the generated images as needed. By engaging in a collaborative process with the AI, you can ensure that the final image meets your expectations and effectively serves its purpose within the newsletter.

Facebook for Faith: How churches should use Facebook Groups

Last month, Facebook made a splash with the launch of faith.facebook.com, a hub to connect faith leaders with Facebook resources. The site includes getting started information on Groups, Pages, Charitable Giving, Live, and other widely-utilized tools.

Atop the list of Facebook's resources for churches: Facebook Groups.

In 2018, Lifeway Research, an evangelical publishing house, shared survey data indicating that 84% of protestant pastors use a Facebook page to connect with their congregation. Lifeway is sponsored by the Southern Baptist Convention and their data over-indexes on media-savvy evangelical congregations. Still, their findings point attest to how widespread Facebook has become as a church communications resource - even before the pandemic.

Many congregations are using Facebook to build online community. Yet most aren't using the Facebook feature specifically designed for community conversation.

That's partly because Facebook has struggled to articulate the differences, and the different value propositions, between Facebook Pages and Facebook Groups. Let me attempt to clarify:

A Facebook Page functions as a digital billboard. It is public by default, so everyone can access all of the page's information. Churches widely use Facebook Pages to communicate important information on service times, meeting locations, and upcoming events. Originally developed as an advertising resource, Facebook Pages are Mark Zuckerberg's equivalent of the Yellow Pages.

A Facebook Group functions more like a digital meeting room. It is a collaborative space for multi-directional conversations. Unlike a Facebook Page, it is private by default. New members request to join, and administrators must approve the request. All who gather within a Facebook Group at least implicitly agree to abide by community rules and standards.

Congregations seeking to cultivate conversation on social media should look to Facebook Groups, not Facebook Pages. But most churches haven't set up a Facebook Group - at least not yet.

It's easy to understand why Facebook Groups should be a priority for churches. They provide a platform for collaborative, multi-directional, and asynchronous conversation. Nona Jones, author of the book "From Social Media to Social Ministry," summarizes her research into how churches use Facebook:

"The research pointed loud and clear to one major finding: people want to spend time on Facebook when they are able to engage with content in a meaningful way. And that content needs to invite conversation, not just consumption."

Setting up a Facebook Group is a relatively simple process:

• Create your group: Add a description of your congregation - and what types of conversations will take place in the group. Include photos from your church's life, and invite members to join.

• Customize the settings: Most importantly, determine the group's public visibility. Most churches will likely make their groups private, but visible in search results. This makes the group findable but restricts the visibility of posts and conversations to group members. You may also create a list of membership questions, to ensure those joining the Facebook Group have a previous connection to the congregation.

• Determine the privacy policy: In other words, determine the rules. Set expectations that direct group members to remind kind, courteous, and to respect the privacy of others.

Each step in the process is thoroughly documented in Facebook's guide "Getting Started with Groups." Examples are plentiful - click here for examples from Facebook's faith and spirituality category.

But cultivating Christian community takes more than software settings. It requires intentionality, answering questions like:

• What is the specific purpose of the group? Active church members spend just 8.3 minutes per day on faith-related activities. The most engaging church Facebook Group will never be a frequent hub of online activity. At most, members might check in on the group a handful of times each week. So give them a specific purpose. Does the group exist to share prayer requests? Does it exist to respond to the week's preaching text or sermon? Perhaps it was established as a replacement to a book study group and invites members to respond to a shared reading, video, or podcast episode. When it comes to church group purpose, less is more. If church leaders can precisely define the reason that the congregation should participate in the group, church leaders will find that individuals are more likely to stick around for real conversation.

• How will participation in the group integrate with the church's broader life together? Facebook Groups ought to be situated within the church's broader movement towards hybrid ministry. The conversation should not happen in abstraction nor in a vacuum but should respond to events in the community's life together. Sharing photos from an event, offering reactions to a sermon or podcast, or inviting reflection on a shared discussion question are ways to connect the digital Facebook Group to the analog aspects of Christian community.

• How can church leaders create a distinctively Christian Facebook Group? As the group gains traction within the community, our task isn't so much to cultivate conversation but to articulate lived experiences of faith. This is the difference between a distinctively Christian Facebook Group versus a group that exists for a non-profit or neighborhood. Eventually, the Group should become a place where ideas are exchanged and where community members share stories of God's work in their lives and world. Getting to this point takes effort, curation, and months if not years of active conversation. God can work through the discussions on a Facebook page, provided the community shows up for the conversation.

Have you curated conversations in your church within a Facebook Group? Share your experience in the comments below!

---

@ryanpanzer, the author of "Grace and Gigabytes," accompanies churches on their journey towards more immersive, authentic digital community.

What Every Church Leader Should Know about Google Analytics

This is the latest in an ongoing series on digital marketing for church leaders - be sure to check out the companion post on advertising with Google!

"You can't manage what you can't measure."

-Peter Drucker

If you're a church leader, you've likely grown accustomed to measuring some key numbers in your church. You likely know (approximately) how many attended a worship service, or more recently how many watched an online worship service. You might know how much money you have in your budget, and how much you received in tithes and offerings last Sunday. It's likely that somewhere in your career you were trained to think about the"butts and bucks" numbers as the key performance indicators for your congregation (for more on how to move past "butts and bucks," check out Katie Langston's blog on Faith+Lead).

Doing church online requires a new approach to measurement. What matters in the virtually distributed church is the effectiveness with which your church's digital presence (ie, its website and social media) connects with your community. We can measure this level of connection with free digital tools, the most insightful of which is Google Analytics.

Google Analytics is an application that automatically collects data on website traffic, instantly organizing that data into reports and dashboards. Fully customizable and completely free to use, Analytics is a must-use tool for determining whether digital efforts are achieving the intended results.

When you start using Google Analytics, you'll be able to measure how many visited your website, what they did there, whether they stayed and engaged or quickly "bounced," if they viewed multiple pages or just one, and if they eventually returned. This data helps church leaders to determine when, where, and how communities are coming together on the church website. All of this data, of course, is aggregated and anonymized to protect user privacy. In this post, we'll look at some of the first steps you'll want to take as a church leader during COVID.

To get started, you'll need to sign up for Google Analytics with a Gmail account. Once you've signed up for your website, find and add the Analytics "Tracking Code" to your church website. The code snippet is what sends website data to Google Analytics, enabling you to view important reports on site visits and user activity.

Installing the "Tracking Code" tends to be the most confusing implementation step for new Analytics users, so don't be alarmed if takes you a moment to complete the implementation.

Simply copy the code from Analytics and paste the tracking code beneath the <head> tag of your website.

What's a <head> tag, you might ask? It's the "header" of your website, appended to all pages on your domain. If you can find the HTML for your website, all you'll need to do is paste the code near the top. Google Analytics will do the rest.

Once the tracking code is added to your website, you'll start to see site data in Google Analytics, which will look something like this:

With the code properly installed and site data showing up in your Analytics accounts, it's time to start measuring. While Analytics offers millions of datapoints and segmentations for you to analyze, a beginner Analytics users should focus on users, session duration, and pages/session.

"Users" measures the number of unique visitors to your church website as determined by the date range in the upper-right corner of the Analytics UI. A key question for a church during COVID is the number of users relative to the size of your congregation. If your website is effectively connecting to your community, the number of users in a 30-day window should be similar to your unique monthly attendees. If a church saw an attendance of 350 on a typical pre-COVID Sunday, it should strive for 350 monthly website users.

"Session duration"is the average time spent on your webpages during a single visit to your site. If I visit your homepage for 60 seconds and then leave your website, my session duration is 60 seconds. If I visit five different pages on your website for 10 seconds each, my session duration is also 60 seconds. Since all churches and all websites are different, there isn't a benchmark "session duration" that we ought to strive for. Rather, session duration is a metric of directionality. A key question for today's church leader is whether session duration is trending upward or downward. When church communities find relevant, spiritually-edifying content on a site, session duration increases. As you build out your site and add new types of content like blogs and video pages, see if session duration increases.

"Pages/Session"is the average number of pages a site visitor views per each unique visit to your site. If I visit your site but remain on your homepage, my Pages/Session is 1. If I visit your site and view your Worship page, your blog, and your Contact page, my Pages/Session is 3. Pages/Session is a helpful metric in evaluating whether your website is efficiently funneling traffic to key pages within your site. As a church, you'll likely have a page for worship times/streaming, a blog/videos page, a giving page, and many other pages that are vital to your ministry. Your site should make it easy for a user to switch between pages. A key question for today's church leader is how to maintain a Pages/Session average of 1.5 or more, indicating that the average user connects to more than one resource during their session.

Google Analytics can be overwhelming to those without backgrounds in tech or marketing. If you're feeling like there's too much data and it's hard to know where to get started, take a step back and review some of Google's self-paced learning materials.

Then, identify two or three key performance indicators (KPIs) that you will commit to tracking over the course of four weeks. At the end of four weeks, consider what these numbers might tell you about the quality of your website.

What changes might you make based on this data? That's fundamentally what using Google Analytics is about - not numbers, not graphs, but deriving insight from data. With enough practice and sufficient patience, every church leader can use Google Analytics to strengthen their connections with the community, particularly in an era of disruption.